1. Log onto eServices using this link.
2. Once logged into eServices, click on the Faculty tab.
3. Click on Faculty Grade Entry.
4. Use care to select the correct option. The default option is Final Grades. If you are entering Midterm Grades, you need to change the selection to the Midterm Grades tab. If you receive a message that says “Read Only”, you are likely using the wrong tab.
5. Select a course by clicking on it. The grade entry roster displays on the bottom panel. If you do not see your course listed, search for it by CRN or semester in the search box.
6. Enter grades using the dropdown box next to each student. Entry of Last Attend Date and Hours Attended is not required.
7. Save by using the Save button at the bottom right. (Use care with the Reset button, which will remove the grades that are not yet saved.)
8. Be sure to sign out of eServices when you are done.

Tips

You do not need to enter all grades at once. You may enter some grades, save them, and come back at a later time to enter the rest of them as long as the grading period is still open.

Final grades are rolled to academic history nightly. They may be changed until they are rolled to history. Once they are rolled, they may not be changed in eServices. Use the university’s change of grade process to make changes. Access to the Change of Grade form is controlled by the departmental offices.

Once grades are rolled, students may see them on their transcripts.

Midterm grades are not rolled to academic history and may be changed as long as the midterm grade entry window is still open.

For best results, use a PC. If using a Mac, you may have to reduce screen size in order to see all of the features.

There is no need to enter a grade for a student you know has withdrawn. These students will not be factored into any statistics on grade submission.

You may also import your grades from an Excel file, which you may download from Banner or create yourself. The Excel file must include columns for the Banner term code, the course CRN, each student’s V#, each student’s final grade, Narrative Grade Comment (see below for details). 

To follow are the steps to take from the grade entry roster:

1. Click on the tool icon on the top right and click import.
2. Browse to search your computer for the Excel file, and then click upload.
3. After the upload is done, click continue.
4. Look at the preview file and confirm accuracy by clicking continue.
5. Using the map field dropdown boxes, mark the four required fields listed below. Marking these fields tells Banner which Excel file columns to import into the final grades form.
   • Term code: Term code can be found on your My Courses list in eServices, in the Term field (for example, where it lists '202020-Spring 2020', the '202020' is your Term code.)
   • Student ID
   • CRN
   • Final Grade/Midterm Grade (make sure you are on the correct selection)
   • Narrative Grade Comment (This is a new column that is required for the upload, but does not need to be populated with any values. It is case specific and must read: Narrative Grade Comment)
6. Click continue.
7. You may then either download the validation report to look for any errors or click on the continue button to finish the upload.
8. When the import is complete, click to finish.
9. Re-open the grade entry roster to ensure the grades were loaded.
10. Be sure to sign out of eServices when you are done.

To support VCU’s Interim policy on Academic Engagement Within Class, instructors must enter a midpoint grade notation of UF within eServices for any student who has not taken one or more actions of academic engagement.  
https://sfs.vcu.edu/financial-aid/keeping-your-aid/academic-engagement-within-class/

To enter the UF grade, follow these steps:

1. Log onto eServices using this link.
2. Once logged into eServices, click on the Faculty tab.
3. Click on Faculty Grade Entry.
4. Use care to select the correct option. The default option is Final Grades. This will be entered in the Midterm Grades section, so you may need to change the selection to the Midterm Grades tab. If you receive a message that says “Read Only”, you are likely using the wrong tab.
5. Select a course by clicking on it. The grade entry roster displays on the bottom panel. If you do not see your course listed, search for it by CRN or semester in the search box.
6. Enter a grade of UF next to the student for whom you need to make a notation.
7. Save by using the Save button at the bottom right. (Use care with the Reset button, which will remove the grades that are not yet saved.)
8. Be sure to sign out of eServices when you are done.

Notes:
1. Please note that the UF grade suffices as a midterm grade only.  You will still be required to enter the appropriate (non-UF) final grade for the grade earned in the class (such as an F grade for no work completed).

2. You do not need to enter a grade for a student who you know is withdrawn or taking the class for audit. 

3. Midterm grades are not rolled to academic history and may be changed as long as the midterm grade entry window is open.

4. For non-standard term course, instructors should determine the closest date to the midpoint and should only submit the UF grade if applicable.  Please do not submit any other midterm grades as the view function will not be available to students.